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Dashboard
Month-to-date snapshot of purchases, sales, cash, and outstanding balances.
| Contract | Side | Party | Remaining | Status | Timing |
|---|---|---|---|---|---|
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| Code | Name | Type | Balance |
|---|---|---|---|
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Share of purchase weight (maunds) this month
Share of sale weight (maunds) this month
Quality deductions across purchases and sales
Combined cash and bank balances — last 30 days
Inventory
Live stock by warehouse and product — purchases in, sales out.
| Product | Stock (maunds) | Stock (tons) |
|---|---|---|
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| Warehouse | Product | Current stock (maunds) | Current stock (tons) |
|---|---|---|---|
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Accounts
Customers, suppliers, banks, cash, and expense/income heads.
Add account
| Code | Name | Type | Head › Subhead | Current balance | |
|---|---|---|---|---|---|
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Chart of Accounts
Classify accounts under heads, subheads, and the accounts assigned to them (Assets, Liabilities, Equity, Income, Expenses).
Accounting Settings
Designate the accounts used for purchases, sales, and freight postings.
Add custom head
Groups
Top-level item categories (e.g. Maize, Wheat).
Add group
| Name | Created | |
|---|---|---|
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Subgroups
Items under a group (e.g. Yellow Maize under Maize).
Add subgroup
| Subgroup | Group | Created | |
|---|---|---|---|
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Products
Sellable / purchasable items under a subgroup.
Add product
| Product | Subgroup | Group | Unit | |
|---|---|---|---|---|
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Warehouses
Storage locations used on contracts and invoices.
Add warehouse
| Name | Created | |
|---|---|---|
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Purchase contracts
Purchase-only contracts with parties, weight commitments, and deliveries.
| Contract # | Date | Product | Contracted | Remaining | Trucks | Warehouse | Status | Parties | |
|---|---|---|---|---|---|---|---|---|---|
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Linked purchase invoices
| Invoice # | Date | Weight | Net weight | Net amount |
|---|---|---|---|---|
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Purchase invoices
Record purchases with deductions, freight, and optional contract link.
| Invoice # | Date | Party | Product | Weight | Deduction | Net wt | Freight | Total | Contract | |
|---|---|---|---|---|---|---|---|---|---|---|
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Sale contracts
Sale-only contracts with parties, weight commitments, and deliveries.
| Contract # | Date | Product | Contracted | Remaining | Trucks | Warehouse | Status | Parties | |
|---|---|---|---|---|---|---|---|---|---|
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Linked sale invoices
| Invoice # | Date | Weight | Payable weight | Total amount |
|---|---|---|---|---|
| None | ||||
Sale invoices
Record sales with deductions, shortage, freight, and optional sale contract link.
| Invoice # | Date | Party | Product | Weight | Deduction | Net wt | Freight | Total | Contract | |
|---|---|---|---|---|---|---|---|---|---|---|
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Cash receive vouchers
Record cash coming in — increases the selected account’s balance.
| Serial | Code | Date | Title | Account | Amount | |
|---|---|---|---|---|---|---|
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Cash payment vouchers
Record cash going out — decreases the selected account’s balance.
| Serial | Code | Date | Title | Account | Amount | |
|---|---|---|---|---|---|---|
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Bank receipt vouchers
Record money coming into a bank account from one or more parties.
| Code | Date | Title | Cheque / slip | Bank | Account | Amount | |
|---|---|---|---|---|---|---|---|
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Bank payment vouchers
Record money going out of a bank account to one or more parties.
| Code | Date | Title | Cheque / slip | Bank | Account | Amount | |
|---|---|---|---|---|---|---|---|
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Journal vouchers
Record journal entries with matching debit and credit lines across any accounts.
| Code | Date | Title | Accounts | Amount | |
|---|---|---|---|---|---|
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Ledger
Full transaction history for any account, with running balance.
| Date | Voucher type | Description | Debit | Credit | Running balance |
|---|---|---|---|---|---|
| Choose an account to load the ledger. | |||||
Reports
Daily activity, voucher lists, and master data — searchable and exportable to CSV.
No rate data for this party and product.
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Assets
| Account | Balance |
|---|---|
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| Total Assets | 0.00 |
Liabilities
| Account | Balance |
|---|---|
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| Total Liabilities | 0.00 |
Equity
| Account | Balance |
|---|---|
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| Total Equity | 0.00 |
Unassigned
Accounts not yet placed under a Chart of Accounts subhead.
| Account | Balance |
|---|---|
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| Total Unassigned | 0.00 |
Receivables Aging
| Account | Balance | Days Outstanding | Aging Bucket |
|---|---|---|---|
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Payables Aging
| Account | Balance | Days Outstanding | Aging Bucket |
|---|---|---|---|
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Reminders
Overdue balances, contracts due soon or overdue, and low bank/cash balances — most urgent first.
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Trash
Soft-deleted invoices, contracts, and vouchers. Restore to bring them back, or permanently erase. Items older than 90 days are flagged as eligible for permanent deletion.
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| Type | Record | Party | Date | Amount | Deleted | |
|---|---|---|---|---|---|---|
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Users
Create login accounts, set admin or viewer role, deactivate users, and reset passwords.
Add user
| Username | Name | Role | Status | Last login | |
|---|---|---|---|---|---|
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